1. SECRETARY of the ICF-CT Board

   The Secretary shall maintain official minutes and records of the proceedings of the Board and the Organization. The Secretary shall also perform other duties and have such authority as shall from time to time be assigned by the President or Board. The Secretary shall maintain a binder of the Proceedings of the ICF CT Chapter, Inc., and have the binder present at all meetings of the Board and membership.  The binder shall include meeting agendas, minutes, policies, procedures, Board decisions, guidelines, Financial Reports and other proceedings of the Board and organization membership. 

2. Marketing Committee members (4-6)
Position Description

   Two major Marketing Committee goals:

1) to increase the success of its membership; 
2) to raise the awareness of the wider community about the coaching profession.

   To increase coaching opportunities for the whole coaching Chapter membership, the marketing committee addresses two types of marketing. First, we will work with the Membership committee to INTERNALLY raise awareness of the Chapter and its value—in order to increase the number of coaches who become active members of our chapter. Second, we will raise EXTERNAL awareness of the merits of coaching to both prospective clients as well as possible referrers. 

   The Marketing committee is dedicated to enhancing more integration of the membership, more cohesion of the Chapter, and more commitment to attendance and to committee projects in order for the Chapter to succeed in its goals, as stated in the Chapter ByLaws.

   Specifically, the Marketing Committee is responsible for the "external marketing" for the ICF-CT. This includes the design, execution and analysis of a marketing plan to raise the awareness of the wider community about the coaching profession. Specific projects include:

  a.   ICF-CT website

  1. for greater internal understanding of what each of our members do—so that we can refer to each other and learn from each other
2. to help our prospects and client referrers find us and use our services

                 c.  Direct Mail marketing to referrers of coaching clients

                 d.  Community service project, using our skills and talents, as individuals and as a
                      group, to ‘give back’ in a meaningful way to the community-- the membership
                      working together to make a contribution to the well-being of the residents of
                      the state. We believe that this is one of the critical components of raising the
                      visibility, credibility and professionalism of ICF-CT Coaches in Connecticut.

3. Meeting Management Committee members (1-2)
Position Description

   This committee will be the liaison for all dealings with the meeting location, will determine the monthly menu/source of food and email meeting updates to the chapter president in time for the meeting announcement.  Will receive reservations and confirm them, assist with set up and prepare the room, liaise with the location representative and staff the check-in desk at each meeting.

• Collect in an Outlook folder the responses for reservations to the meeting.

• Copy into an Excel Spreadsheet the attendees and get a total number

• From the Excel Spreadsheet, merge into Word to create the name tags - which are already set up in a word document.

• Print out the attendee list from the spreadsheet for use as a check list at the door.  

• Arrive at the meeting site 30-45 minutes before the start of the meeting to assist with set up and to prepare the room

• Set up and prepare the Speakerphone equipment in readiness for the bridgeline connection

• At the meeting, check people in and collect any checks from non-MAF members.

• At the meeting, make sure the facility is on top of everything and any special requests are honored.

• Bring to every meeting the binder of Chapter charter materials.

• If the Treasurer is not present, pay for the meeting location and provide the treasurer with accounts and receipts.   

4. Membership Committee members (1-2)
Position Description

   This committee is responsible for the "internal marketing" for the ICF-CT. This Committee should work closely with the Marketing Committee to promote the ICF and local chapter activities.  
   The Membership committee is committed to work with the ICF-CT Board to provide a growing breadth of membership benefits to our Chapter members, in order to support more integration of the membership, more cohesion of the Chapter, and more commitment to attendance and to committee projects. Specifically, the committee will:

• Field calls from prospective members and share welcoming and informing these prospects with the President

• Arrange table/seating hosts for each meeting

• Meet and greet new members and prospects at each meeting

• Convert guests/non-members to members

• Take the monthly ICF membership list from President and determine new members monthly and contact and welcome them

• Determine lapsed members monthly and contact and re-invite them

• Maintain up-to-date email list of members and non-members and share with President who distributes chapter-wide announcements

• Maintain listserve

5. Program Planning Committee members (1-2)
Position Description

a.  Find great presenters for FIVE 60-90 minute presentations—work with the President to see that these: a) address the membership needs and interests of all levels of experience of our membership, b) that each presentation involves the audience, and 3) that they mirror the ICF-CT mission and annual goals.  The number of presenters may vary each year with  the changing needs of the chapter and may include presenters who will be giving a virtual presentation on a bridge line rather than in person at a local meeting.

Get a short quote from presenters about their background and  another about their presentation, and give to the President, A MINIMUM OF  THREE WEEKS BEFORE THE  PRESENTATION, to use in the Presidential announcement          each month.

b.  Get information from the presenters about how they’d like the room to be laid out and their need for audio/video equipment—flipchart, screen for slides, podium, TV, microphones, etc. This is accomplished  by sending an email to the presenter several weeks ahead of time. Program Planning may need to provide extension cords, flip charts, an easel for the flip chart, etc

c.  Arrive at the meeting site at least 30-45 minutes before the start of the meeting to assist with set up and to prepare the room for the presenter.

d.  Create a survey/evaluation so that attending members can rate the presentation and networking events. An evaluation currently exists which has been used by past Program Planning committees.

e.  Collate the results of the evaluation and send to the President as well as to the presenters if requested by them.  A template of this is available in electronic form.

f.  Determine in advance what category of CEU credit should be given for the presentation according to ICF guidelines.  Information about these categories is in the Program Planning Chairperson’s binder. Scan President’s signature onto the CEU certificates which will be created and printed in advance of the monthly meeting.  These will be distributed by the Program Planning Committee following the speakers’ presentations.

g.  Follow-up with the presenters to be sure that they send any related materials and/or files to the President, for dissemination to the members.

h.  One member of the PP team-introduce the presenter at each meeting.

i.  Infrequently, partner with Membership to create and run any networking events which
     might be held during the first hour of the meeting.  These activities can be from 15-45
     minutes depending on the activity and the interaction of the coaches.  Keep a written
     record of the networking activities so that future committee members will be aware of
     which exercises have been used. 

6. Mentor Program Director and members (1-2)
Position Description

The Mentor Program will be designed to create a forum where new or prospective coaches can gain connection, information and support from senior coaches, through a one-on-one mentor relationship.

The Director we seek will be a senior coach with a vision and passion about this kind of sponsorship of new coaches. The details of the program will be a joint creative effort between the Director of the Mentor Program and the ICF-CT Board.

PRESS HERE for further information about the Mentor Program

7. Elections Committee members (3)
Position Description

   The ICF-CT is now large enough and organized enough to have a formal Elections committee. We will establish this committee this year, 2004-2005, rolling out to full elections the following year, 2006. Nominations for election to the Board shall be made by the Nominations and Elections Committee consisting of three qualified members (except Board members) of the organization appointed by the President and approved by a majority vote of the Board.  The President shall appoint, with the Board’s approval, the Nominations and Elections Committee in December of the year before vacancies will appear on the Board.  The Secretary shall email all qualified members a notice of the coming election, including the number of coming vacant seats, and invite qualified members to notify the Nominations and Elections Committee of their interest in serving on the Board by December 31.  

   The Nominations and Elections Committee will in February submit to the Board the names of one or more candidates for each board seat for voting in April and installation in June.  Terms begin the following September, after the summer break.

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